Admin Executive Jobs Vacancy in Singtel Singapore
Singtel Singapore urgently required following position for Admin Executive. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.
Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.
Admin Executive Jobs Vacancy in Singtel Singapore Jobs Details:
Objective and Purpose:
This role supports CEO GDL Strategy and Operations Team in delivering the strategic and operational priorities of GDL, including:
Coordinating and assisting in any printing needed for updates to the management and Board
Smooth functioning of the Strategy and Operations Team (including but not limited to: staff onboarding and exit, travel arrangements, reimbursements, procurement processes, meeting arrangement and logistics)
Managing e-filing and the shared drive for the Strategy and Operations Team
Key Responsibilities & Results:
Manage e-filing, and shared drive access for the Strategy and Operations Team
Maintaining Strategy and Operations Team access to shared folders and shared hard drive. Ensure that e-filing is organized and performed.
Meeting arrangements and logistics
Coordinating times for meetings between the team and external parties and ensuring that logistics (where necessary, including printing, refreshments, room
bookings and calendar invites) for meetings are catered for.
Staff Reimbursement Claims :
Support the submission of staff reimbursement claims for the Strategy and Operations Team. Ensure all receipts are properly accounted for, filed for easy
reference and submitted to correct approving authority within 5 working days. Verify that all submissions are cleared.
Travel Reimbursement & Travel Arrangement
Prepare Concur approval submissions for CEO GDL’s approval, including liaising with travel desk on flight and other transport bookings, hotel arrangements,
and any other logistics. Ensure all details/travel documents are properly disseminated to travelers.
New Hire & Exit Management :
Co-ordinate the system access, staff pass, handsets, laptop, and printing of name cards. Ensure that all resignee’s leave records are accounted for and input
Raise PR, PO & SO for procurement of goods & services for the Strategy and Operations Team and GDL CEO’s office through eWorkflow System. Perform
GRS & SE for goods receipt and services rendered through Impact System.
Processing of invoices
Raise service orders or payment memos to external vendors for various expenses and other services that the departments utilizes. To support Strategy and
Operations Team and GDL CEO’s office in raising of SO/SE for similar services
Assist in the processing of staff pass, visitor pass & temp pass for contractors through Property Management Division when needed.
Work to ensure sufficient stocks for the Strategy and Operations Team and GDL CEO’s office and to arrange for ordering when stock runs low.
Mail Management :
Maintain all courier records for Strategy and Operations Team and GDL CEO’s office in clear filing for tracking purposes. Ensure items/mail are delivered
within the required lead-time. Verify with recipient upon receipt. Proactive monitoring of courier requests to avoid potential abuse. Send and collect mails at
CEO GDL’s mailbox every morning.
Any other duties that may be requried to support the team.
Qualifications / Experience / Knowledge Required
Minimum Diploma Level
Previous work experience as an admin in Singtel will be advantageous